AGGIE ALUMNI OFFICER
POSITION DESCRIPTIONS
* See the Bylaws for requirements to run for office.
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-All persons running for office must have their dues paid and be in good standing the current year that their name is placed on the ballot and must have dues paid by January of the year they serve.
-Must remain in good standing while holding office.
President
-Provides leadership to the organization.
-Communicates with current coaches and University Officials.
-Presides over Board Meetings.
-Ensures all reports and procedures are completed by those responsible.
Vice President
-Chairman of the membership committee.
-Works with membership committee to recruit new members.
-Sends out membership information concerning dues, etc.
-Provides membership reports.
-Keeps membership list up today and accurate
-Archives old membership information for easy retrieval.
-Validates membership and distributes ballots voting.
-Works closely with the Treasurer to confirm annual membership.
-Reside when President is not available.
Secretary
-Record all board and member meeting minutes accurately.
-Disseminate minutes to Board and members.
-Archive minutes for easy access.
-Work with President and coaches to ensure all approved minutes are posted on the Alumni Website.
Treasurer
-Chairman of the Finance Committee
-Work with Finance Committee to obtain resources and plan any association fundraisers.
-Handle fiscal duties of the Association.
-Ensure all dues and funds are deposited on a timely basis.
-Report donations.
-Prepare and report financial reports.
-Ensure bank account is balanced with bank and itemized association financial report.
-Assist President with the budget.
-Ensure IRS tax return is completed annually.
-Place orders submitted by the cheer coaches on a timely basis.
-Ensure all orders have been approved and have a copy of the quote, invoice, signed PO.
-Ensure all orders have been received.
-Pay all invoices on a timely basis.
-Follow all fiscal guidelines.
Historian
-Chairman of the Historian Committee.
-Provides pictures of the association and alumni cheerleaders to the Cheer database.
-Assist with archiving all association documents.
AT-Large Member
-Appointed by the Board
-Appointment attempts to ensure all decades are represented.
-Help with the implementation of the Association business.
-Must be in good standing and a paid member to be appointed during the year serving.
Elect Positions
-All elect positions serve under the leadership of the respective office.
-Ensure understanding of roles and responsibilities
-Move into the full position per the by-laws.
-Must be in good standing an a paid member.